Purchasing Specialist

Job Overview

Department: Accounting

Job Status: Full Time

FLSA Status: Hourly Non-Exempt

Reports To: Purchasing Manager

Work Schedule: M-F

Amount of Travel Required: None

Positions Supervised: None

POSITION SUMMARY

A Purchasing Specialist receives purchase requests from various departments within the company,

research information and processes orders. Additionally, their responsibilities include

communicating with vendors regarding ordering errors, delayed or missed deliveries and other

discrepancies.

ESSENTIAL FUNCTIONS/JOB DUTIES

The essential weekly duties include, but are not limited to:

• Receive and process orders from management personnel
• Enter purchase orders into our accounting system
• Email orders to vendors
• Audit vendor invoices prior to AP processing
• Follow up on purchase orders not received in a timely manner
• Identify and follow up on order discrepancies
• Ensure Plant inventories are entered in the Portal by the weekly deadline
• Follow up on missing chemical inventories
• Review chemical inventory usages verse their weekly average
• Follow up on chemical usages outside the acceptable range
• Communicate internally with our Controller, CFO, peers within Controller Group,

departments and operations

• Communicate with field operations personnel
• Communicate externally with vendors

MINIMUM QUALIFICATIONS

High School Graduate or General Education Degree (GED): Required

PREFERRED QUALIFICATIONS

• Ability to work in a fast-paced environment
• Efficient in Microsoft Office products like Word, Excel and Outlook
• Financial systems skills and experience with AX Dynamics recommended, but not required
• Attention to detail and accuracy
• Ability to pick up new tasks as assigned on a daily/weekly/monthly/annual basis

WORK ENVIRONMENT

This position would involve you to work in a small office environment with cubicles and many peers nearby.